About this timesheet
This is a clean, printable weekly timesheet for freelancers, contractors and salaried employees. It auto-totals hours, flags overtime above 40 hrs/week and exports as PDF via your browser's print dialog.
What clients/employers want on a timesheet
- Employee / contractor name
- Week range (start & end)
- Daily hours worked (in / out optional)
- Weekly total + overtime split
- Signature block (added in the PDF footer)
Tip: pair with the Work Hours Tracker
Use the Work Hours Tracker daily to log accurate productive hours, then transfer the totals into this weekly timesheet at week-end.
How to fill in a weekly timesheet accurately
Record start and end times on the day you work rather than reconstructing them on Friday; reconstructed entries can introduce errors. Subtract unpaid meal breaks before totalling each day, and write hours as decimals (7 h 30 min = 7.5) so the weekly total adds up without minute arithmetic.
Checking the overtime line
In the United States the Fair Labor Standards Act sets overtime for non-exempt employees at hours above 40 in a fixed workweek, not per day. Some states and many employment contracts add daily thresholds, so confirm your own rule before relying on the weekly flag. Keep each submitted sheet: a dated, signed record is the simplest evidence if a pay period is ever questioned.
Converting minutes to decimal hours
Payroll systems multiply hours by an hourly rate, so minutes must be written as fractions of an hour. Divide the minutes by 60: 15 minutes is 0.25, 30 minutes is 0.5, 45 minutes is 0.75 and 20 minutes is about 0.33. A shift from 8:45 to 17:15 with a 30-minute unpaid lunch is 8.5 hours on the clock minus 0.5, which gives 8.0 hours to enter for that day.
Rounding rules employers use
Many employers round punches to the nearest quarter hour. Under the common 7-minute rule, 1 to 7 minutes past the quarter rounds down and 8 to 14 minutes rounds up. US Department of Labor guidance allows rounding only if it is neutral over time and does not consistently reduce pay. If your employer does not round, enter exact times. See the 7-minute rule rounding guide for a full chart and worked example.
Before you submit
- Check that the week-start date matches your pay period.
- Confirm every day with hours has a matching start and end time.
- Compare the weekly total with your own calendar or the Work Hours Tracker export.
- Print or save the PDF and keep a copy with the date you submitted it.
Minutes to decimal hours
| Minutes | Decimal hours |
|---|---|
| 5 | 0.08 |
| 10 | 0.17 |
| 15 | 0.25 |
| 20 | 0.33 |
| 30 | 0.50 |
| 40 | 0.67 |
| 45 | 0.75 |
| 50 | 0.83 |